Job Information
Kimley-Horn Project Coordinator in Reston, Virginia
Overview
Kimley-Horn is looking for a Project Coordinator to join our Reston, Virginia (VA) office! This is an in-person position.
Responsibilities
This position has multiple responsibilities including project-based work and administrative duties including but not limited to:
Tracking of all tasks and client deliverable documents.
Create, maintain, and track project schedules.
Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
Interface with clients regarding project expectations as it relates to schedule and permitting process.
Compiling and assembling reports; coordinating large production jobs, printing and binding.
Preparing weekly trackers or job status communications for clients.
Project production: Create, proofread, edit, format and finalize project-related documents.
Track production needs and shift coordination.
Monitor schedules and budgets.
Provide updates on program status and milestones.
Track projects, plans and reports through review process and keep the project managers and clients updated on status.
Handle permitting and entitlements for projects.
Develop and maintain relationships with key agency contacts for processing projects through permits.
Assisting project managers with client billing and performing invoice reviews.
Creating and tracking purchase orders to subcontractors. Processing vendor and sub consultant invoices.
Accepting incoming Purchase Orders and setting up electronic job folders, online trackers and inputting into internal accounting systems.
Coordinate, print and assemble project submittals to various jurisdictional agencies, Cities, utilities, etc.
Assisting project managers with contract processes, contract administration, subconsultant IPO’s and request insurance certificates.
Database Management.
Other duties as assigned.
Qualifications
High School Diploma or equivalent.
Valid driver’s license.
3 or more years of relevant project coordination experience preferred.
Minimum of 3 years of experience in a professional office environment.
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
Proficient in Adobe Professional.
Highly organized and detail-oriented.
Critical thinking and problem solving skills.
Excellent verbal and written communication skills.
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PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date 1 month ago (3/21/2024 11:47 AM)
ID 2024-12478
Education High School Diploma/GED
Discipline/Focus Development Services