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Kimley-Horn Administrative Assistant, Marketing in Orlando, Florida

Overview

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Orlando, FL.

Responsibilities

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.

  • Review and distribute project opportunities/advertisements (RFQs) to marketing leadership

  • Maintain general marketing inbox

  • Prepare expense reports and book travel

  • Responsible for day-to-day production of proposals, leave behinds, reports, etc.

  • Support conference and event planning efforts

  • Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals

  • Help with a wide range of research tasks to assist marketing managers/leaders on various efforts

  • Update and maintain project, employee, and client data in Vision (marketing database)

  • Print and bind large, technical documents

  • Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons

  • Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator

  • Coordinate conference rooms/meetings/staff calendars

  • Coordinate and arrange FedEx and courier delivery services

  • Track and report recently won projects

  • Additional duties as assigned

Qualifications

Basic Qualifications:

  • Minimum of 2 years’ experience in a professional office environment

  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint

  • Detail-oriented

  • Strong organizational skills and multi-tasking abilities

  • Ability to work under tight deadlines and handle multiple assignments concurrently

  • Positive attitude/support mentality

  • Team player

Desired Qualifications:

  • A/E/C (Architecture/Engineering/Construction) industry knowledge or experience

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PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 2 weeks ago (4/26/2024 12:10 PM)

ID 2024-12899

Education None

Discipline/Focus Marketing

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